Privacy Policy

General Provisions

The administrator of the personal data collected via the Pearlani website is AVARTEN EUROPE BV Limited Liability Company, a branch in Poland, with its registered office in Warsaw at ul. Cybernetyki 19B, 02-677 Warsaw, 

NIP 5263600970, REGON: 523465694, entered into the Register of Enterprises of the National Court Register, maintained by the District Court for the Capital City of Warsaw in Warsaw, XIII Commercial Division of the National Court Register under KRS number: 0000996253.The protection of your data is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or make use of our services. We process your personal data in compliance with the General Data Protection Regulation (GDPR) and the Polish Personal Data Protection Act.

1. Types of Data We Collect

We collect the following types of personal data:

  • Personal Identification Information: Such as name, email address, phone number, shipping address, and billing information provided during the ordering process.

  • Transactional Information: Including details about the products you purchase, payment methods used, and order history.

  • Usage Data: Information about how you access and use the website, including your IP address, browser type, pages visited, and interaction with content.

  • Cookies and Tracking Data: We use cookies and similar technologies to enhance your experience on the website. For more details, see Section.

2. Purpose of Data Collection

We use the collected data for the following purposes:

  • To process and fulfill your orders and deliver products.

  • To communicate with you regarding your orders, returns, or any customer service inquiries.

  • To personalize your experience on our website and provide tailored product recommendations.

  • To improve the functionality of the website and analyze trends in user behavior.

  • To comply with legal obligations and resolve any disputes.

  • To send you marketing communications (only with your explicit consent, as required by GDPR).

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Contractual Necessity: To fulfill our obligations under the sales contract (e.g., processing orders and delivering products).

  • Legal Obligations: To comply with legal requirements, such as tax and accounting laws in Poland.

  • Consent: For marketing communications and certain types of cookies, we rely on your explicit consent, which you can withdraw at any time.

  • Legitimate Interests: To improve our website, prevent fraud, and ensure the security of our services.

4. Sharing of Personal Data

We do not sell, rent, or share your personal data with third parties for marketing purposes. However, we may share your data with:

  • Trusted Third-Party Service Providers: Such as payment processors, shipping companies, and IT service providers, who assist in the operation of our website and the fulfillment of orders. These third parties are obligated to maintain confidentiality and protect your data in compliance with GDPR.

  • Legal Authorities: If required by Polish law or to protect our legal rights.

  • If data is transferred to countries outside the European Economic Area (EEA), we ensure that adequate safeguards are in place, such as Standard Contractual Clauses (SCCs) or the recipient's participation in relevant international agreements.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on the website. These technologies allow us to remember your preferences, analyze website usage, and improve our services. You can adjust your cookie settings in your browser at any time, but please note that disabling cookies may affect the functionality of the website.
For more information, please refer to our Cookie Policy.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for accounting, legal, and record-keeping purposes. After this period, your personal data will be securely deleted or anonymized. Specific retention periods include:

  • Order Data: 5 years (to comply with tax and commercial law requirements in Poland).

  • Marketing Data: Until you withdraw your consent or object to processing.

  • Usage Data: Up to 2 years, unless a longer retention period is required by law.

7. Security of Personal Data

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, or disclosure. This includes encryption, secure servers, and access control systems. However, no method of transmission over the Internet is 100% secure, so we cannot guarantee absolute security.

8. Your Rights

As a user, you have the following rights regarding your personal data under GDPR:

  • Right to Access: You can request access to the personal data we hold about you.

  • Right to Rectification: You can request corrections to any inaccurate or incomplete data.

  • Right to Erasure: You can request the deletion of your personal data, subject to certain exceptions (e.g., legal obligations).

  • Right to Restrict Processing: You can request that we limit the processing of your data under specific circumstances.

  • Right to Data Portability: You can request a copy of your data in a structured, commonly used format.

  • Right to Object: You can object to the processing of your personal data for certain purposes, such as marketing.

  • Right to Withdraw Consent: If processing is based on your consent, you can withdraw it at any time.

To exercise any of these rights, please contact us using the contact information below. We will respond to your request within one month, as required by GDPR.

9. Changes to the Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any updates will be published on this page, and the date of the most recent revision will be indicated at the top of the page. We encourage you to review the Privacy Policy periodically to stay informed about how we are protecting your information.

10. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us:

  • Address: AVARTEN EUROPE BV Limited Liability Company
    Office in Warsaw at ul. Cybernetyki 19B, 02-677 Warsaw, Poland
  • NIP: 5263600970
  • REGON: 523465694
  • KRS Number: 0000996253
  • Phone: +48 793 222 225
  • Email: info@pearlani.com